Archian or a spreadsheet?
Most small practices run on a spreadsheet the owner built: a tab for projects and their stages, a tab for quotes, a timesheet someone fills in on a Friday, and a list of invoices copied from Xero. It's free, it's yours, and it has worked for years.
What a spreadsheet does
It costs nothing, you can change it this afternoon, and everyone knows how to open it.
What it costs
Nothing, until you count the evenings.
Where a spreadsheet is stronger
- It costs nothing.
- You can change it this afternoon.
- Everyone knows how to open it.
Where Archian is different
- It tells you what a stage cost. Hours are booked to the project and the service, so you price the next project on what the last one took, not from memory.
- Everything is integrated. The quote, the time, the invoice and the entry in Xero are one set of figures, not four copies that drift apart.
- It isn't in one person's head. Everyone in the practice can see every project, whoever is on site or on leave.
- It tells you in time. You see a project going wrong while you can still put it right, not when the accountant does the year end.
- Your spreadsheet comes with you. We bring across your projects, clients and quotes, so you don't spend your first week retyping.
Choose a spreadsheet if
You're one or two people with a handful of projects, and you know how many hours each stage took without looking it up.
Choose Archian if
You have 3 to 30 people, and the spreadsheet has become a job in itself. You want to know which projects are making money while you can still do something about it.
See it on your own projects.
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